From that date, endorsements and penalty points issued in Scotland, England and Wales will only be recorded electronically. This means that neither a driver's licence card nor the paper counterpart may show an accurate record of any endorsements held on an individual's driving licence. This will affect employers who recruit or continue to employ staff subject to the condition that they have a valid or clean driving licence. The changes in procedure will also affect employees who hire cars in the UK and abroad on company business.
Employers who require employees to have a valid driving licence should ensure that they are familiar with the new licence checking procedures which the Driver and Vehicle Licensing Agency (DVLA) has introduced. Under the new procedure a specific code can be obtained from the DVLA by the driver which will allow a third party, such as an employer or car hire company, to check the driver's details.
The driver can obtain the code by applying online here or by calling the DVLA on 0300 083 0013. This "Share Driving Licence" service allows drivers to access their current driving licence information and they can then share the information with third parties. For an employer or car hire company wishing to check this information, they input the code here.
Alternatively, the employee can call the DVLA in advance on 0300 790 6801 and leave verbal permission for a nominated person or organisation to check their driving licence information. Each single-use code is only valid for 72 hours. Step-by-step guidance on this process is available on the DVLA website.
Another practical option would be for the employee to agree to access the information online in the presence of the employer (say HR) and for the employee's current driving record to be copied at that time by the employer. This would avoid the employee having to provide the employer with a code from the DVLA. However this would not work where the employee was hiring a car on business from a car rental company.
Employers' car policies may need updated to reflect these changes.